TOWNSHIP TERMINOLOGY

     Agendas - regularly scheduled meetings have agendas that are normally available one week prior to the scheduled meeting. Agendas should always be available 2 days prior to a meeting unless it is a special meeting which requires only 18 hours notice.

Agendas are posted on the website as soon as they are available.

     Letters/email - can be submitted at any time, for any reason or topic. However, they are not redistributed at a later date or shared between different boards.

If your letter is about a specific topic or request, you may want to submit it when you see the topic/issue listed on the agenda for that specific board.

Letters and emails are not required to be specifically read or acknowledged during the meeting process, even though all board members have read them prior to the meeting.

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    Minutes - are a record of actions take by a public body. They are not meant to be a word-for-word recital of the meeting or a medium for expressing individual positions. Minutes should contain mainly a record of what was done at the meeting, not what was said by members. (Authorities & Responsibilities of Michigan Township Officials, Boards and Commissions, by John H. Bauckham, Michigan Townships Association, 2012, p. 163.)

    Questions? - The best way to get an answer to your question is to contact us! You can reach us 4 different ways - by phone, letter, email or in person! Don't wait for a meeting - contact us and the appropriate board member or employee work work on providing an answer!

    Town Hall meeting - Town Hall meetings are a way for local politicians to meet with their constituents either to hear from them on topics of interest or to discuss specific upcoming legislation or regulations. They tend to be in a conversational format and not have a formal agenda, but they may address specific topics. These are typically for politicians who do not work in the local area.

    Township Board meeting - essentially a staff meeting for the township board members, with a public    comment at either the beginning or end of the meeting. During this meeting, routine but important township business is addressed, such as payment of bills and approval of future projects. Board members receive a packet of information prior to the meeting and are responsible for reviewing it prior to the meeting.

    Public comment - this is an opportunity for the public to make a comment or statement to the board or commission members. Comments can be made on any subject, but it is not designed to be a question/answer format. Please raise your hand to be recognized by chairperson so that everyone gets a chance to be heard in an orderly manner. You may be asked to speak at the podium and you may be asked to condense your comments to comply with time restraints. Each person should speak only once and only during the public comment portion of the meeting.

 

     Public hearing - this is a scheduled meeting to gather information/comments from the public on a specific topic. Speakers need to raise their hand to be recognized by chairperson, so everyone gets a chance to be heard in an orderly manner. You may be asked to speak at the podium and you may be asked to condense your comments to comply with time restraints.